Why TrackFleet Was Developed
TrackFleet started life as a simple defect and maintenance tracking tool for a single operation. Like many fleets, everything else was spread across spreadsheets, paper files and different systems — PMIs in one place, driver records in another, fuel somewhere else, and very little joined up when it came to audits or inspections.
The aim wasn’t to build another flashy “portal”. It was to solve real problems that Transport Managers face every day: showing control, keeping records straight, and proving to DVSA and the Traffic Commissioner that the undertakings are being met.
TrackFleet has grown from that starting point into a full Transport Management System covering vehicles, drivers, maintenance, fuel, training, mileage and reports — but the principle has stayed the same: practical, compliance-first tools that help you run an operation.
Why We Also Built the Policy & Procedures Suite
As TrackFleet evolved, one thing became clear: many operators either didn’t have structured policies in place, or had paid a lot of money for documents that were never really used.
At the same time, DVSA and the Traffic Commissioners consistently expect operators to be able to show clear, written policies and procedures around vehicles, drivers, maintenance, record-keeping and management control.
The TrackFleet Transport Compliance Policies & Procedures Suite was developed to close that gap — a complete, DVSA-aligned policy framework that operators can actually use, without having to spend hundreds of pounds to get started.
That’s why the full suite is priced at £25 (PDF only) or £50 (Word + PDF) and included free with a 12-month TrackFleet licence. The goal is simple: every operator, from single vehicle to multi-fleet, should be able to put proper policies in place without price being the barrier.
Learn more on the Policies & Procedures page.
What TrackFleet Helps You Manage
TrackFleet brings together your key compliance and fleet information into one place, including:
The system is there to support day-to-day control, reduce admin time, and make it easier to demonstrate that your operation is being managed professionally and in line with DVSA expectations.
Why We Offer Free Toolbox Talks, Guides & Resources
Not everything has to be behind a paywall. A big part of running a compliant operation is regular driver engagement and ongoing education, and that should be as easy as possible.
That’s why you’ll find a growing number of free Toolbox Talks and downloads available:
- 🧰 Toolbox Talks — 10-minute driver briefings you can use in real depots.
- 📂 Guides & checklists — practical documents on downtime, MPG, setup and management control.
- 📄 Templates & prompts — to help structure records and driver communications.
The logic is simple: better informed drivers and better organised operators help raise standards for everyone.
Who TrackFleet Is For
TrackFleet is designed for:
- 🚛 HGV & PSV operators wanting a practical, compliance-focused system
- 📋 Transport Managers responsible for multiple vehicles or multiple sites
- 🔁 External Transport Managers working with more than one operator
- 🧾 Compliance consultants supporting clients with ongoing monitoring
- 📈 Owner-operators and growing fleets wanting to get organised early
The licensing model is flexible — you can work with a single operator licence or multiple companies from within the same system, with no artificial limits on vehicles or users.
Why TrackFleet Is Different
There are plenty of systems in the market. TrackFleet focuses on a few simple principles:
- ✅ Compliance first — built around real DVSA expectations and Operator Licence undertakings.
- ✅ Straightforward to use — clear screens, logical menus, and practical outputs.
- ✅ Designed for real fleets — shaped by live HGV & PSV operations, not just theory.
- ✅ Supports your paperwork — works alongside policies, toolbox talks and training records.
- ✅ Accessible pricing — intentionally priced so smaller operators can still do things properly.
The goal isn’t to replace good management — it’s to give Transport Managers and operators a set of tools that back up the work they’re already doing and make it easier to evidence control.
Future Development & Roadmap
TrackFleet continues to evolve, driven by feedback from operators, Transport Managers and consultants who use it in day-to-day work. The roadmap includes:
- 🔄 Additional reports and analysis for fuel, downtime and utilisation
- 📊 More management dashboards and summary views
- 🌐 Further steps towards expanded web-based access
- 🤝 Extra tools for partners and consultants working with multiple fleets
Whatever gets added, the focus stays the same: practical compliance, clear information, and realistic pricing that works for real-world operators.
Want to Learn More?
If you’d like to see how TrackFleet could work in your operation, or you have questions about licensing, policies or resources, please get in touch.
Email: andy@trackfleet.uk
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